Virtual Assistant/Contracts Administrator (German-speaking)

The Global Talent Co. is hiring a Virtual Assistant/Contracts Administrator (German-speaking) to support contract negotiations and administrative tasks for a mobile communication infrastructure company. The role offers remote work opportunities in Romania and South Africa, with a focus on detail-oriented contract management and administrative support.

Location: Remote (Romania, South Africa)

Responsibilities

• Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents.
• Coordinate and manage schedules for team members, including arranging meetings and appointments.
• Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels.
• Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.
• Assist in drafting, editing, and formatting documents, presentations, and reports.
• Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members.
• Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items.
• Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner.
• Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed.
• Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements

• German Language Skills (B2 or higher)
• Previous experience as a virtual assistant, administrative assistant, or similar role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
• Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
• Proactive and self-motivated, able to work independently and take initiative in completing tasks.
• Reliable internet connection and access to necessary equipment for remote work.
• High level of confidentiality and discretion when handling sensitive information.
• A bachelor's degree or relevant certification is a plus.

Benefits

• Competitive compensation
• Professional development opportunities
• Supportive team culture

Additional Information

• If you are good at what you do, you will be given more challenging tasks to help raise your skill level.