Virtual Assistant

A highly organized and reliable Virtual Assistant needed to support the day-to-day operations of a growing endurance coaching business, focusing on athlete administration, operations support, and light content coordination.

Location: Philippines

Salary: $800 AUD - $1,000 AUD / Monthly

Responsibilities

• Manage incoming athlete applications and follow-up processes.
• Draft and send athlete communications using templates and AI tools.
• Schedule pre-coaching calls and maintain calendar accuracy.
• Send welcome emails, agreements, and onboarding materials.
• Track agreement completion and payment setup.
• Prepare athlete profiles and onboarding details for coaches.
• Update and maintain client lists, applications, and onboarding trackers.
• Monitor and update TrainingPeaks settings and athlete checklists.
• Maintain daily and weekly recurring admin tasks.
• Support coach onboarding workflows.
• Ensure all systems, templates, and records are accurate and up to date.
• Handle ad hoc admin and research tasks as needed.
• Identify inefficiencies and help improve internal processes.
• Support podcast workflows (reviews, captions, thumbnails, uploads, publishing checks).
• Update automations and publishing details across platforms.
• Assist with membership setup and bonus access for athletes.

Requirements

• Has a background in editing marketing materials.
• Highly organized with strong attention to detail.
• Excellent written English communication skills.
• Process-driven, dependable, and efficient.
• Confident using spreadsheets, calendars, templates, and admin systems.
• Proactive communicator who flags issues early.
• Comfortable learning new tools and systems quickly.
• Practical experience using AI tools for drafting, summarising, and task support.
• Able to balance structured recurring work with ad hoc requests.
• Capable of following SOPs precisely while applying independent thinking.

Benefits

• Remote work from home.
• Flexible work schedule within AU business hours.
• Engagement as an independent contractor.

Additional Information

• Candidates must disclose any existing ongoing roles or client work.
• Candidates should reflect this engagement on their LinkedIn profile as 'Independent Contractor'.