Program Administrative Assistant (Volunteer)

Mothers to Daughters (M2D) is a 501(c)(3) non-profit dedicated to empowering women through leadership, entrepreneurship training, educational workshops, and networking. It aims to foster gender equality, leadership, and social change through intergenerational mentorship and community service.

Location: Remote

Responsibilities

• Assist in onboarding mentees into the mentorship program, ensuring they receive all necessary resources and information.
• Handle program-related administrative duties, including maintaining accurate records of mentee/mentor pairings and tracking their progress throughout the cohort.
• Take minutes during meetings and ensure action items are documented and followed up.
• Draft professional emails and communications related to the mentorship program.
• Act as the point of contact for mentors and mentees, facilitating smooth communication and addressing inquiries.
• Assist in creating or organizing program resources such as guides, toolkits, or FAQs for mentors and mentees.
• Help develop email templates, meeting agendas, or workshop materials to streamline processes.
• Assist with creating slide decks for presentations and collaborative meetings.
• Maintain and organize program-related documents on the shared drive for easy accessibility.
• Support with internal reports or presentations on program performance.
• Collaborate on creating promotional videos or visual content to highlight the program’s impact.
• Attend mentorship program workshops to provide logistical and participant management support.
• Support virtual workshop coordination, including technical setup and participant engagement.
• Assist with drafting and organizing content for social media campaigns.
• Help prepare marketing materials and ensure alignment with program objectives.

Requirements

• Previous experience in administrative, program coordination, or content creation roles is an asset.
• Strong organizational and multitasking skills.
• Proficiency in using tools such as Google Workspace, Microsoft Office, and presentation software.
• Experience with social media platforms and drafting marketing content is an advantage.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively in a team setting and work independently when required.

Benefits

• Opportunity to make a meaningful impact in a global nonprofit organization.
• Experience in critical role within mentorship team.
• Collaborative and mission-driven team environment.
• Networking opportunities with professionals and leaders in the nonprofit and corporate sectors.

Additional Information

• Serve at the organization for 1 year.
• Ability to meet and collaborate weekly via Zoom, Google Drive, Microsoft and Slack with the team.
• Ability to attend monthly Team All Hands via Zoom.
• Approximate time commitment: 5 hours per week.