Procurement Operations Specialist

We are seeking a Procurement Operations Specialist to join our Indirect Procurement team, focusing on managing vendor records and hardware/software purchases. The role involves stakeholder management, data accuracy, and process improvement.

Location: Philippines

Responsibilities

• Serve as the primary owner for creating & maintaining vendor records in NetSuite or a comparable system, including verification of contact details, banking information, and tax identification numbers.
• Collaborate with internal business partners and conduct external outreach to vendors to ensure all information is accurate.
• Oversee vendor onboarding and offboarding.
• Identify rationalization opportunities based on (in)activity, (sub)optimized spend categorization, etc.
• Manage the full lifecycle of individually licensed hardware and software purchases, from request to fulfillment and renewal decisions.
• Reconcile P-Card transactions.
• Process and manage POs in NetSuite or a comparable system, ensuring all purchases align with current policies and processes.
• Provide periodic support for other Indirect Spend activities, such as stakeholder engagement, documentation gathering, RFX administration, and analyzing & negotiating opportunity costs.
• Take ownership of performance goals and deliver on key metrics related to data accuracy, purchasing efficiency, and operational compliance.
• Identify and implement opportunities for process improvements.
• Partner effectively with internal and external stakeholders such as Finance, IT, Legal, vendors, etc.
• Report and present on performance metrics and process improvements.

Requirements

• A bachelor’s degree in a business-related field from an accredited university (desired).
• Minimum of five (5) years of professional experience, with at least two (2) years in procurement, purchasing, or sourcing.
• High degree of accountability and a proactive, self-starting attitude.
• Exceptional attention to detail and strong organizational skills.
• Excellent verbal and written communication skills in English.
• Ability to build and manage relationships with stakeholders independently.
• Strong analytical and problem-solving skills, with a focus on process improvements.
• Proven success in operations capacity, with an appreciation for dynamic business processes and outcomes focus.
• Experience using NetSuite or comparable ERP systems such as SAP, Oracle.
• Expertise in data configuration and analysis, with advanced Microsoft Excel skills (formulas, pivot tables, etc.).
• Proficiency with Microsoft Office Suite, including Excel and PowerPoint.