Part-Time Executive Assistant | Remote | PH Based | Working Arizona Timezone

This is a part-time, remote administrative and client management role supporting a growing engineering and construction business. The role involves managing schedules, client communications, proposals, and CRM data, with opportunities for growth.

Location: Remote

Salary: $7-8 USD per hour

Responsibilities

• Managing Greg's schedule, tasks, and project timelines
• Handling email management and day-to-day administrative tasks
• Updating client records in HubSpot and inputting data into QuickBooks
• Keeping Greg accountable to deadlines, deliverables, and commitments
• Conducting structured client check-ins at 3, 6, and 12 months after project completion
• Creating and sending Project Books to clients after project completion
• Managing client communications around project updates
• Writing and sending professional proposals to clients and leads
• Sending invoices and following up on proposals
• Managing leads and contacts within HubSpot CRM

Requirements

• Experience with HubSpot and QuickBooks
• Proficiency in Outlook and the Microsoft suite
• Highly organized with a strong project management background
• Excellent written communication skills
• Background or familiarity with the engineering or construction industry is a strong plus
• Self-directed and reliable
• Proactive communicator

Benefits

• Part-time, flexible hours
• Remote work with growth opportunities