Executive Marketing Coordinator - Operations Support

We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.

Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica

Responsibilities

• Manage calendars, scheduling, and executive coordination
• Support day-to-day operational workflows and project tracking
• Handle inbox management and prioritize urgent communication
• Maintain organized files, SOPs, and internal documentation
• Ensure nothing falls through the cracks across ongoing projects
• Create, schedule, and publish content across LinkedIn, Facebook, Instagram, online communities
• Manage comments, DMs, community engagement, audience interaction
• Track engagement performance and content consistency
• Help repurpose content into short-form assets and promotional materials
• Build and manage workflows inside GoHighLevel
• Set up automations, follow-up sequences, email campaigns, lead nurturing systems
• Maintain CRM hygiene and organized pipeline tracking
• Ensure all lead communication and follow-ups happen on time
• Edit short-form videos for social media, marketing campaigns, community engagement
• Create graphics and branded assets using Canva, Veed, OpusClips, similar tools
• Maintain consistent visual branding across platforms
• Conduct research to build ideal client profiles, prospect lists, lead databases
• Organize findings into structured spreadsheets and CRM systems
• Support outreach and marketing initiatives with clean data
• Support light website updates and landing page changes
• Assist with advertising campaign setup, technical integrations, platform troubleshooting
• Coordinate across tools and systems to keep operations running smoothly

Requirements

• Experience in: Executive Assistant, Marketing Coordinator, Operations Support, Virtual Assistant, Digital Operations roles
• Experience supporting: Founders, Coaches, Startups, Entrepreneurial businesses
• Strong proficiency with: Google Workspace, Google Calendar, Google Drive, Google Sheets
• Hands-on experience with: GoHighLevel, CRM systems, Marketing automations
• Experience with: Canva, Veed, OpusClips, Short-form content tools
• Strong understanding of: LinkedIn, Facebook, Instagram management
• Excellent written English communication skills
• Highly organized with strong multitasking abilities
• Ability to work independently with minimal supervision