Event Marketing Coordinator

Alia Services is a remote recruitment and payroll services company supporting entrepreneurs, small businesses, and corporate teams by connecting them with talent through a fast, efficient, and people-focused recruitment process.

Location: Remote

Responsibilities

• Create, manage, and update event-related Slack channels
• Keep attending teams informed with proactive updates at least 3 times per week
• Share event details such as brand information, agenda changes, conference updates, competitor activity, and reminders
• Schedule calendar holds for events, preparation calls, and post-event meetings
• Follow up with team members on outstanding tasks and deadlines
• Communicate important updates, including speaker changes, sponsorship updates, and logistics changes
• Act as the day-to-day contact for vendors
• Follow up on orders, timelines, shipments, and deliverables
• Escalate issues to the manager when needed
• Coordinate SWAG orders, printed materials, and shipping logistics
• Process vendor contracts, purchase orders, and invoices
• Track expenses against event budgets
• Communicate with venues and event organizers regarding booth requirements, sponsorship details, shipments, and event logistics
• Maintain event planning spreadsheets, checklists, and trackers
• Pull attendee and exhibitor lists from event websites and update planning documents
• Organize event assets, documents, and reports in the correct SharePoint folders
• Register attending team members for events
• Manage ticket confirmations and registration details
• Prepare lead and MQL documents for Salesforce upload after each event
• Keep ROI and MQL tracking updated weekly
• Assist with event setup, registration, signage, and attendee support
• Restock materials and distribute SWAG
• Take photos and help keep the event space organized
• Serve as a dependable on-site contact for the attending team

Requirements

• 1 to 3 years of experience in an administrative, coordinator, executive assistant, or similar support role
• Strong attention to detail
• Excellent written communication skills
• Comfortable communicating through Slack, email, and calendar tools
• Highly organized and able to manage multiple tasks and deadlines
• Proficiency with Microsoft Office, especially Excel, Outlook, and Word
• Experience using SharePoint
• Ability to work independently and follow processes without constant direction

Benefits

• Full-time remote opportunities with potential for overtime
• Competitive compensation
• A fast-paced, inclusive, and growth-oriented work environment
• Coaching, feedback sessions, mentorship, and leadership development
• Opportunities to gain cross-functional experience