Project Coordinator

VeraSafe is a U.S.-headquartered privacy and cybersecurity consulting firm and law firm, supporting organizations worldwide with data protection, compliance, and security matters.

Location: Remote

Responsibilities

• Coordinate and execute project plans within defined scope, timelines, and budgets
• Maintain accurate and up-to-date project records, tasks, and documentation
• Schedule client and internal meetings, manage calendars carefully across time zones, and ensure key meetings and deadlines are set up accurately
• Attend client and internal meetings; produce accurate, complete, and well-structured meeting minutes with clear action items, owners, and deadlines
• Monitor project progress, prioritize gating tasks, proactively flag risks or blockers, and provide timely updates and recommended next steps
• Communicate regularly with attorneys, team members, and clients regarding status and next steps
• Ensure adherence to internal processes, standards, and best practices
• Support workload coordination across team members
• Assist in documenting and improving business processes

Requirements

• Exceptional attention to detail and organizational ability
• Strong written and verbal communication skills in English
• Ability to manage multiple priorities and deadlines simultaneously
• Proactive, solutions-oriented mindset
• Team player
• Comfortable working in a fast-paced, fully remote environment
• Proficiency with productivity and project management tools (e.g., Google Workspace, Microsoft Office, Asana, Jira, Teamwork)

Benefits

• Work from almost anywhere with Wi-Fi
• Paid Time Off (PTO)
• Paid holidays
• Annual bonuses
• Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E)
• Flexible working schedule in some roles
• Reimbursement for certain personal flight ticket
• Company laptop provided

Additional Information

• We will ask you to participate in a short skills assessment as a first step in the selection/interview process.
• VeraSafe’s excellent benefits include professional development growth opportunities in privacy, data protection, and cybersecurity.
• Opportunity to have a long-lasting effect on a small but growing international business.
• Work in an open environment with a team that respects your ideas and contributions.
• Occasional opportunities to travel in North America and Europe.