Inventory Data Administrator

Sharesource is a social enterprise connecting global opportunities with talented individuals, currently serving Australian clients and supporting career success and company culture.

Location: Philippines (remote with occasional onsite activities)

Responsibilities

• Set up, design, and maintain customer, supplier, and product data sets in the Inventory Management System (IMS).
• Responsible for the upload and maintenance of product data (SKUs, BOMs, and Product Configurations, etc.) and ensuring the accuracy of all changes.
• Ensuring data is accurate and current across all organizations, and that staff are observing best practices and data quality standards.
• Running weekly stock reconciliation reports and in determining the root causes of inventory discrepancies and helping implement corrective actions to eliminate repetitive errors.
• Manage freight coordination and logistics booking, leveraging a comprehensive overview of stock movements and lead times to ensure optimal timing.
• Execute the transaction of purchase orders within the system based on procurement directives provided by the Director.
• Identify cost-saving opportunities throughout the inventory and fulfillment lifecycle by analyzing slow-moving stock, pack configurations, and supplier pricing trends.
• Design or alter custom document templates generated from the IMS for purchase, sales, and warehouse processes.
• Oversee system integrations and data flow between e-commerce, inventory and accounting platforms.
• Oversee from start to finish the Purchase and Sales workflow Lifecycle e.g., A/P, A/R, Sales, Inventory, Cost of Goods Sold.
• Oversee from start to finish the e-commerce Order Lifecycle e.g., when a customer places an order to when the order is finalized, including returns/exchange scenarios.
• Reconciliation and discrepancy analysis between inventory and accounting platform.
• Troubleshoot data-related issues that may arise.

Requirements

• 3 years or more of professional experience in Data Inventory Management (Cin7 Core).
• Proficient in e-commerce platforms and third-party logistics.
• Experience using accounting software applications (preferably Xero).
• Familiar with accounting principles involving the purchase and sales workflow.
• Knowledge of Excel or Google Sheets.
• Microsoft Office and email proficiency.