Financial Operations & Accounting Specialist

We’re hiring a Financial Operations & Accounting Specialist to take ownership of financial records, reconciliations, and reporting across multiple entities. This is a hands-on, execution-driven role — not basic bookkeeping.

Location: Remote | U.S.

Responsibilities

• Ensure clean, accurate financial data
• Identify and resolve discrepancies
• Maintain structured reporting systems
• Improve financial workflows over time
• Maintain and reconcile financial records across multiple entities
• Ensure accuracy of transactions in QuickBooks
• Identify discrepancies and resolve issues proactively
• Maintain clean, audit-ready financial data
• Prepare monthly financial reports and summaries
• Build and maintain tracking systems in Google Sheets / Excel
• Ensure consistency across systems and reports
• Deliver clear, structured financial insights
• Track property-level expenses, capital expenditures (CapEx), interest and financial activity
• Maintain accurate categorization of all transactions
• Keep documentation organized and accessible
• Review financial data to detect errors, inconsistencies, missing entries
• Investigate discrepancies and implement fixes
• Maintain high standards of financial accuracy
• Conduct follow-ups with banks and vendors
• Verify transaction details and balances
• Ensure alignment between internal records and external data
• Identify inefficiencies in financial workflows
• Improve systems, trackers, and reporting structures
• Build repeatable processes for ongoing operations
• Document workflows for consistency and scalability

Requirements

• Experience in accounting, bookkeeping, financial operations
• Hands-on experience with QuickBooks (multi-entity preferred)
• Advanced Google Sheets / Excel skills (complex trackers, formulas, data structuring)
• Ability to identify discrepancies, analyze financial data, maintain clean records
• High attention to detail, strong problem-solving skills, ability to work independently, clear written and verbal English communication

Additional Information

• Position Type: Full-Time, Remote
• Working Hours: U.S. Business Hours