Executive Assistant & HR Administrator

People Architects is leading a search for a growing entrepreneurial company seeking an Executive Assistant & HR Administrator. This role supports leadership, manages HR and administrative tasks, and fosters a positive remote company culture.

Location: Remote

Responsibilities

• Manage calendars, scheduling, and meeting coordination for company founders and leadership.
• Coordinate business travel arrangements and itineraries.
• Monitor and help prioritize email communications.
• Prepare meeting agendas, notes, and follow-up action items.
• Support leaders with document preparation and administrative projects.
• Serve as a trusted organizational partner who helps keep priorities moving forward.
• Serve as a primary point of contact for employee questions regarding benefits, PTO, payroll coordination, and company policies.
• Coordinate employee onboarding and offboarding activities.
• Maintain employee records and HR documentation.
• Assist with benefits administration and employee communications.
• Coordinate performance review administration and employee-related processes.
• Partner with leadership and external HR resources when employee issues arise.
• Help ensure HR processes remain organized, compliant, and consistent.
• Coordinate employee recognition programs, birthdays, anniversaries, and special events.
• Assist with company meetings, virtual events, and employee engagement initiatives.
• Support internal communications and employee announcements.
• Help foster a positive and connected culture within a fully remote workforce.
• Coordinate vendors and external service providers.
• Maintain organizational systems, records, and documentation.
• Support ongoing business initiatives through strong communication and follow-through.
• Assist leadership in creating greater structure, accountability, and operational efficiency.

Requirements

• 3+ years of experience in executive support, HR administration, office administration, people operations coordination, or a similar role.
• Experience supporting senior leaders, founders, or executives.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Demonstrated ability to handle confidential information with discretion.
• Experience supporting a remote workforce.
• Experience with HRIS, payroll, or employee management systems.
• Exposure to onboarding, benefits administration, employee communications, or recruiting coordination.
• Experience within entrepreneurial or founder-led organizations.