Events Coordinator

BusPlanner is hiring an Events Coordinator to support their Events team with logistics, planning, and marketing for conferences, trade shows, webinars, and user events across North America. The role is fully remote, based in Pakistan, and requires working Eastern Time business hours.

Location: Pakistan

Responsibilities

• Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials.
• Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track.
• Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current.
• Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details.
• Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day.
• Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up.
• Track budgets, process invoices, and reconcile event expenses.
• Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM.
• Provide responsive remote support before and during live events, anticipating needs before they become problems.

Requirements

• 2+ years in events coordination, marketing coordination, project coordination, or a comparable role.
• A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously.
• Excellent written and verbal English communication skills.
• Strong proficiency with Microsoft Office, especially PowerPoint, Excel, and Word.
• Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work.
• Ability to work Eastern Time (EST) business hours while based in Pakistan, staying aligned with a North American team.