AI Operations Manager

Seeking a detail-oriented Payroll & Administration Assistant to support payroll operations and administrative functions, including payroll processing, employee records management, and contract administration, ensuring compliance with company policies and employment regulations.

Location: Remote, PH

Salary: ZAR 500,000

Responsibilities

• Process monthly payroll accurately and on time for employees and external staff.
• Maintain and reconcile employee timekeeping and attendance records.
• Input and update employee information, including new hires, terminations, salary adjustments, and benefits in the payroll system.
• Review and approve medical claims, leave records, and payroll-related transactions.
• Perform payroll reconciliation and ensure compliance with payroll procedures and deadlines.
• Manage payroll billing and related documentation.
• Prepare employment contracts, contract renewals, and amendments for external staff.
• Coordinate the distribution and collection of signed employment contracts.
• Maintain accurate and up-to-date employee personnel files and records.
• Ensure confidentiality and proper handling of employee information.
• Schedule and coordinate employee training courses and medical check-ups.
• Maintain medical claims records and other HR administrative databases.
• Prepare and submit monthly waiver of levy applications and other required employment-related submissions.
• Assist with general administrative duties and documentation management.
• Provide support on ad hoc administrative and payroll-related projects as assigned.

Requirements

• Minimum 1 year of experience in payroll processing and administrative support.
• Experience handling payroll software and Microsoft Excel.
• Familiarity with payroll regulations, statutory requirements, and employment administration.
• Knowledge of Singapore Ministry of Manpower (MOM) regulations is an advantage.
• Experience in maintaining employee records and handling confidential information.