Operations & Administration Coordinator

This role supports operational and administrative functions across the business, working closely with site leadership, department managers, and external suppliers to ensure smooth day-to-day activities and processes.

Location: Dubai, United Arab Emirates

Responsibilities

• Provide day-to-day administrative support to the management team
• Coordinate meetings, travel, accommodation and logistics for staff and visitors
• Maintain accurate operational records and company documentation
• Prepare reports, presentations and correspondence for management
• Support onboarding and administration for new employees and contractors
• Coordinate office supplies, equipment and facilities
• Liaise with suppliers, contractors and service providers
• Assist with procurement administration, purchase orders and invoice tracking
• Support HR, Finance and Operations teams with general administrative requirements
• Maintain organised filing systems for operational, commercial and compliance documentation
• Track action items from meetings and ensure follow-up is completed
• Identify opportunities to improve administrative processes and operational efficiency

Requirements

• 2+ years' experience in an administrative, operations support or office coordination role
• Excellent organisational and time management skills
• Strong written and verbal communication
• High attention to detail and accuracy
• Proficiency with Microsoft Office, particularly Excel, Word and Outlook
• Ability to prioritise multiple tasks in a fast-paced environment
• Professional approach with the ability to work across all levels of the organisation