Executive Assistant for VP Executive

The company is seeking a highly organized and detail-oriented Executive Assistant to support multiple VP level executives. This role requires a proactive approach, excellent communication skills, and the ability to handle confidential information with discretion. The ideal candidate will have a proven track record of effectively managing complex schedules, coordinating travel arrangements, and providing comprehensive administrative support in a fast-paced environment.

Location: Philippines (Remote after onsite training, following PST)

Responsibilities

• Provide comprehensive administrative support to VP-level executives, including managing calendars, scheduling meetings, and handling correspondence.
• Organize and coordinate internal and external meetings, including preparing agendas, reserving venues, setting up video/conference calls, and taking minutes as needed.
• Arrange travel itineraries and accommodation for executives, ensuring all trips are well-planned and executed smoothly.
• Assist in planning and executing corporate events, including logistics, vendor management, and coordination of attendees.
• Prepare and edit presentations, reports, and other documents to support executive needs.
• Serve as a point of contact between executives and employees, clients, and other external partners.
• Manage and submit expense reports, ensuring timely reimbursement and adherence to company policies.
• Assist with special projects, providing research, coordination, and support as needed.

Requirements

• Bachelor’s Degree holder of any 4-year course
• Minimum of 3 years experience as an Executive Assistant, supporting multiple C-level executives
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficiency in Google Suite
• Ability to handle confidential information with discretion
• Strong problem-solving skills and the ability to prioritize tasks