Executive Assistant

Cyara is seeking an Executive Assistant to support the CEO and leadership team, ensuring effective coordination of activities, communications, and strategic initiatives in a fast-paced, growth-oriented environment.

Location: San Francisco, California, United States

Responsibilities

• Provides high-level administrative support to the CEO and the broader Executive Leadership Team, including calendar management, travel coordination, expense administration, meeting preparation, and note-taking.
• Serves as an extension of the CEO, managing follow-ups, tracking action items from leadership meetings, and ensuring critical commitments and business objectives stay on track.
• Develops and edits presentations, executive briefs, agendas, talking points, and other supporting materials.
• Supports internal communications including organizational announcements, board-related materials, and other business-critical documentation.
• Supports onboarding and integration of new executive leaders.
• Plans and coordinates company-wide events including All Hands meetings, executive offsites, leadership meetings, and strategic planning sessions.
• Acts as a central coordination point across the leadership team.
• Partners with the executive team and department leaders on special projects, culture and engagement initiatives.

Requirements

• 5+ years of experience providing direct administrative support to C-level executives.
• Experience coordinating cross-functional projects and driving accountability.
• Strong business acumen with understanding of executive operations and organizational priorities.
• Experience planning and executing executive offsites, leadership meetings, and large-scale internal communications.
• Ability to influence without authority and build trusted relationships.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, resourceful, and able to anticipate needs.
• Advanced proficiency with Microsoft 365 including Outlook, Teams, Excel, PowerPoint, and Word; comfortable facilitating virtual and hybrid meetings.

Benefits

• Flexible work environment.
• Competitive compensation.
• Results-oriented, fast-paced culture.
• Inclusive, diverse, and authentic workplace environment.

Additional Information

• Cyara is committed to diversity, equity, inclusion, and belonging.
• The company values delivering excellence, innovating boldly, integrity, and curiosity.
• No agency resumes accepted outside of specified process.
• AI tools may be used in the hiring process, but final decisions are made by humans.