Event Operations Manager - Event Production

The Event Operations Manager at USA TODAY Co. is responsible for planning, producing, and executing operational components for endurance events, supporting multiple brands and event types. The role involves working closely with cross-functional teams, vendors, and municipalities to ensure successful event execution.

Location: Remote (US, with preference for candidates near Chicago)

Salary: $50,000–$70,000/yr

Responsibilities

• Plan, produce, and execute operational components for assigned events from contract execution through post-event closeout.
• Manage race-related operational elements including timelines, site plans, course layouts, public safety plans, and parking plans.
• Oversee event course and site layout development, load-in/load-out, and onsite execution.
• Manage onsite event inventories including equipment, branding, collateral, registration materials, and volunteer supplies.
• Secure and document required permits and approvals in coordination with internal leadership.
• Prepare and submit accurate documentation, maps, and supporting materials to municipalities, agencies, and partners.
• Establish and maintain effective working relationships with local jurisdictions, public agencies, and third-party partners.
• Conduct vendor and contractor outreach, quote analysis, negotiation, and management before, during, and after events.
• Track vendor contracts, deliverables, and payments, ensuring accuracy and timeliness.
• Support established event budgets and identify opportunities for cost savings and process improvements.
• Collaborate with Marketing, Volunteer, Customer Service, and other internal teams to ensure consistent participant communication.
• Support marketing and community engagement initiatives, including outreach to run clubs, community groups, and partners.
• Participate in community activations, expos, and promotional events as needed.
• Maintain a database of community and partner contacts and support event amenity programs.
• Provide onsite leadership for assigned events and contribute to long-term event development.

Requirements

• 1–3+ years of event, race, or live event operations experience.
• Experience working outdoor athletic or endurance events preferred.
• Strong attention to detail with the ability to manage multiple projects and deadlines.
• Excellent verbal and written communication and customer service skills.
• Strong analytical, organizational, and problem-solving abilities.
• Demonstrated leadership and ability to work cross-functionally.
• Ability to lift and/or carry up to 50 lbs.

Benefits

• Annualized base salary between $50,000 and $70,000.
• Support for travel to events and markets.
• Opportunity to work with a community-centric endurance events organization.

Additional Information

• This role requires frequent travel and weekend work, especially during peak seasons.
• Candidates should be located within reasonable proximity to a major airport, with preference for those near Chicago.
• The role supports Ventures Endurance Events, part of USA TODAY Network Ventures, producing impactful endurance events.